Looking for Administrative Assistant

[КОНФИДЭРИ]

POSITION SUMMARY

Performs variety of clerical and management duties that include:
•   preparation of client files including KYC, AML and compliance procedures, setting up and maintenance of the archive of clients and companies files,
•   communicating with banks, consulates, embassies and other private and governmental institutions regarding the maintenance of companies, opening of bank accounts, legalization of documents and other administrative matters,
•   general follow-up, reminders in order to effectively meet deadlines and commitments,
•   handling of telephone calls, sorting out and allocation of incoming and outcoming correspondence and emails,
•   greeting international clients,
•   scheduling appointments and making other meetings and trips arrangements for the company’s management,
•   other duties as assigned.

MINIMUM QUALIFICATIONS AND REQUIREMENTS

•   Diploma/degree in Business, Law or Accounting preferred.
•   Must possess effective verbal/written communication skills, solid mathematical skills, strong organizational skills, and be detail oriented.
•   Working knowledge of MS Office and CRM software is required.
•   Russian language knowledge is welcome but is not necessarily.
•   Experience in law firms, corporate service providers, accounting firms, financial advisory firms and/or banks is welcome.

SPECIAL SKILLS OR EXPERINCE REQUIREMENTS

•   Knowledge of methods, practices and terminology used in accounting, taxation, financial and legal environment work helpful.
•   Minimum of 1-2 years of general clerical or related to the above experience.
•   Excellent written and verbal communication skills required.
•   Previous experience using computerized system for information storage and retrieval required.
•   The ability to file alphabetically and accurately.
•   Ability to manage and complete multiple tasks within specified timeframes.
•   Ability to act diplomatically and respectfully when communicating with individuals of varying levels.
•   Understanding and appreciation of key customer relationships (internal & external).
•   Accuracy and attention to details.
•   Commitment to ongoing learning & development.
•   Flexible, adaptive, proactive, well organized, resourceful and efficient.
•   Handling of confidential and sensitive issues in an appropriate manner.


COMMUNICATION REQUIREMENTS

•   One-way - must accurately record client’s information, instructions, messages, and other related data, via telephone, written, computer and face-to-face communication.

•   Two-way - must communicate with clients and counterparts in a clear, concise, friendly, and professional manner to provide and gather necessary information via telephone, written, computer and face-to-face communication.
•   Written - must effectively express thoughts, concepts, and directions through written media including correspondence, memoranda, and other company-related documentation.
•   Confidentiality - must have the ability to maintain a high degree of confidentiality due to the nature of information handled.

Must be a team player and have strong collaborative skills.

You are welcome to contact us singapore@confideri.com